Executive Assistant and Office Manager (part time, 4 days per week)

Job Description

Executive Assistant and Office Manager

We're looking for an outstanding person to join our Melbourne office.

GRACosway is the leading public affairs and strategic communications advisory firm in Australia and New Zealand. We provide expert advice to clients with complex, sensitive government relations and communications challenges. Our multi-disciplinary team of senior consultants offer expertise in public policy and regulation; strategic government engagement; issues and reputation management; transaction communications; investor relations; and media training.

Working as part of our national team and directly with our Melbourne based Managing Partner, you will support our leadership and ensure the smooth day-to-day running of our Melbourne office.

About the role

Key responsibilities include:

• Proactively manage scheduling for the Managing Partner and members of the leadership team, including meeting requests, board commitments and travel.
• Provide general administrative support, and assist the in managing and actioning correspondence.
• Work in collaboration with Sydney-based peer to assist in maintaining written reports and firm records, including collecting and filing client information.
• Manage the Melbourne office including visitor greeting, meeting room coordination, catering arrangements, while ensuring the office is presentable and organised.
• Keep office facilities organised and stocked; monitor and manage office supplies and liaise with suppliers on orders; coordinate mail and courier arrangements.

About you

GRACosway's team members come from different professional backgrounds and offer a mix of skills and strengths. Our ideal candidate for this role will have:   

• A professional background working as an executive assistant and office manager.
• Contemporary experience working in a consulting environment.
• A natural intuition towards proactivity and to anticipate issues and tasks.
• A strong client service ethic and a commitment to professionalism in all activities.
• Excellent people skills, organisation and administration skills.
• Ability to manage independent projects, as well as being a strong team player.
• Proficiency in MS Office.

How to apply

To apply, please send your CV and a cover letter outlining your interest in the role to careers@gracosway.com.au. For further information, please contact Jack Brady, Director at jbrady@gracosway.com.au.

This position will be based out of 650 Chapel Street, South Yarra, Melbourne.

GRACosway is part of the Clemenger Group, Australasia's largest marketing and communications company.

Clemenger Group and GRACosway supports an inclusive workplace and welcomes applicants from diverse backgrounds.

Further information about our firm can be found at gracosway.com.au

Please note: All applicants must have the right to work in Australia.

Clemenger Group is an equal opportunity employer and committed to building a diverse and inclusive workplace. We welcome people of all backgrounds and can assist with your application if you have a language or cultural special consideration, disability or impairment, or use assistive technology – simply contact us via careers@clemenger.com.au.